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Privacy Policy
General information
Welcome to the privacy policy (the “Privacy Policy”) of:
Running in Cyprus / The Shop which is made up of the following legal entities
GK Running In Cyprus Ltd (company number ΗΕ 386293)
Last updated on 15 January 2022
This Privacy Policy is issued on behalf of the GK Running in Cyprus Ltd so when We refer to “We”, “Us” or “Our” in this Privacy Policy, We are referring to the relevant company which is responsible for the organization of the event and for processing your data.
We respect your privacy and are committed to protecting your personal data. This Privacy Policy will inform you as to how We look after your personal data when you visit Our websites at:
https://register-sportsincyprus.com/
and/or any of the other websites that are operated by the GK Running in Cyprus Ltd,(collectively the “Site”), regardless of where you visit it from, and tell you about your privacy rights and how the law protects you.
Purpose of this Privacy Policy
This Privacy Policy aims to give you information on how We collect and process your personal data through your use of the Site, including any data you may provide through the Site for the reasons specified in paragraph 3.1.1 below.
We may collect data relating to children for the reasons detailed in paragraph 4.4 below.
For more information on our policy on children’s personal data, please see paragraph 4.12.
It is important that you read this Privacy Policy together with any other privacy notice or fair processing notice We may provide on specific occasions when We are collecting or processing personal data about you so that you are fully aware of how and why We are using your data.
This Privacy Policy supplements the other notices and is not intended to override them.
Controller & Responsible
GK Running in Cyprus Ltd is the controller and responsible for the Site. You have the right to make a complaint at any time to the Information Commissioner’s Office (the “ICO”). We would, however, appreciate the chance to deal with your concerns before you approach the ICO so please Contact Us in the first instance.
CHANGES TO THE PRIVACY NOTICE AND YOUR DUTY TO INFORM US OF CHANGES
It is important that the personal data We hold about you is accurate and current. Please keep Us informed if your personal data changes during your relationship with Us.
THIRD-PARTY LINKS
The Site may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave the Site, We encourage you to read the privacy policy of every website you visit.
The data we collect about you
Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).
We may collect, use, store and transfer different kinds of personal data about you which We have grouped together as follows:
“Identity Data” includes first name, maiden name, last name, username or similar identifier, marital status, title, date of birth, photographs, vehicle registration number(s), bib /race number, age, gender, qualifications, professional membership details and insurance details.
“Contact Data” includes billing address, residential address, delivery address, email address, social media handles and telephone numbers.
“Financial Data” includes bank account and payment card details.
“Transaction Data” includes details about payments to and from you and other details of products and services you have purchased from us.
“Technical Data” includes internet protocol (IP) address, your login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform, full ‘Uniform Resource Locators’ clickstream to, through and from the Site (including date and time) and other technology on the devices you use to access the Site.
“Profile Data” includes your username and password, purchases or orders made by you, your interests, preferences, feedback and survey responses, performance, results and times at our events, products you viewed or searched for; page response times; download errors; length of visits to certain pages; page interaction information (such as scrolling, clicks, mouse-overs and methods used to browse away from the page).
“Usage Data” includes information about how you use the Site, products and services.
“Marketing and Communications Data” includes your preferences in receiving marketing from us and Our third parties and your communication preferences.
We also collect, use and share Aggregated Data such as statistical or demographic data for any purpose. Aggregated Data may be derived from your personal data but is not considered personal data in law as this data does not directly or indirectly reveal your identity. For example, We may aggregate your Usage Data to calculate the percentage of users accessing a specific Site feature. However, if We combine or connect Aggregated Data with your personal data so that it can directly or indirectly identify you, We treat the combined data as personal data which will be used in accordance with this Privacy Policy.
We may also collect personal data that includes “Sensitive” or “Special Categories” of personal data, such as: dietary requirements, details about your race or ethnicity, information about your health, genetic and biometric data and certain medical information (including whether or not you are a wheelchair user).
IF YOU FAIL TO PROVIDE PERSONAL DATA
Where We need to collect personal data by law, or under the terms of a contract We have with you and you fail to provide that data when requested, We may not be able to perform the contract We have or are trying to enter into with you (for example, to provide you with goods or services). In this case, We may have to cancel a product or service you have with Us but We will notify you if this is the case at the time.
How is your Personal Data collected
We use different methods to collect data from and about you including through:
Direct interactions. You may give Us your Identity Data, Contact Data and Financial Data by filling in forms or by corresponding with Us by post, phone, email or otherwise. This includes personal data you provide when you:
- Apply for Our products or services;
- Create an account on the Site;
- Subscribe to Our service or publications;
- Request marketing to be sent to you;
- Apply to participate in one of our Events;
- Volunteer in some capacity at one of Our events;
- Sign up to Our educational or charitable programmes;
- Enter a competition, promotion or survey;
or
- Give Us some feedback.
Automated technologies or interactions.
As you interact with the Site, We may automatically collect Technical Data about your equipment, browsing actions and patterns. We collect this personal data by using cookies, server logs and other similar technologies. We may also receive Technical Data about you if you visit other websites. Please see Our cookie policy(the “Cookie Policy”) for further details.
Third parties or publicly available sources
We may receive personal data about you from various third parties and public sources such as analytics providers, advertising networks, technical, payment and delivery services, data brokers or aggregators and publicly available sources such as Registrar of Companies. Please Contact Us to find out more about the various third parties and public sources from which We may receive personal data about you.
How we use your Personal Data
We will only use your personal data when the law allows us to. Most commonly, We will use your personal data in the following circumstances:
- Where We need to perform the contract We are about to enter into or have entered into with you.
- Where it is necessary for Our Legitimate Interests (or those of a third party) and your interests and fundamental rights do not override those interests.
- Where We need to Comply with a Legal or Regulatory Obligation.
Please Contact Us to find out more about the types of lawful basis that
We will rely on to process your personal data.
We consider registering, participating or being informed for our event as a consent on a legal basis for processing the personal data you provide to us.
You have the right to withdraw consent to marketing at any time by Contacting Us.
DISCLOSURES OF YOUR PERSONAL DATA
We may have to share your personal data with the parties set out below for the purposes set out in the table in paragraph 4.4 above. We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We do not allow Our third-party service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with Our instructions.
INTERNATIONAL TRANSFERS
We might use your personal data with third-parties that will assist us in providing you with the service that you signed for.
DATA SECURITY
We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorized way, altered or disclosed. In addition, We limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on Our instructions and they are subject to a duty of confidentiality. We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where We are legally required to do so.
Data Retention
HOW LONG WILL YOU USE MY PERSONAL DATA FOR?
We will only retain your personal data for as long as necessary to fulfil the purposes We collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.
To determine the appropriate retention period for personal data, We consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which We process your personal data and whether We can achieve those purposes through other means, and the applicable legal requirements.
Details of retention periods for different aspects of your personal data are set out in the table in paragraph 4.4 above.
By law We have to keep basic information about Our customers (including Contact Data, Identity Data, Financial Data and Transaction Data) for six years after they cease being customers for tax purposes.